AASPA's 87 ANNUAL CONFERENCE
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Exhibitor Resources Center
Welcome to the Exhibitor Resources Center! This page is your go-to source for everything you need to make the most of your experience as a 2025 exhibitor or sponsor. Here, you'll find essential tools and information to help you navigate the planning process and maximize your return on investment. Be sure to check back regularly for updates and new resources!
Important Dates to Remember
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
XX/XX/25
Wednesday, Oct 8th: 9:30am - 6:00pm
Exhibit Hall Hours
Wednesday, Oct 8th: 9:30am - 6:00pm
Thursday, Oct 9th: 9:30am - 12:15pm
Exhibitor Set-Up & Tear-Down
Set-Up: Tuesday, Oct 7th: ____am - ___pm
Tear-Down: Tuesday, Oct 7th: ____am - ___pm
Exhibit Package Includes:
Exhibit Hall Booth
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Exhibit Hall Table
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Exhibitor Contact(s):
Alliance Contact
Name
Title
Phone
Lead Retrieval Contact
Name
Title
Phone
Exhibitor Portal (Alliance)
An access link for the Exhibitor Portal will be sent to you from our registration system with your login credentials. If you have not received your login credentials, email Kim Tabor at ktabor@gie.net.
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The exhibitor portal is where you will be able to customize your profile, complete event tasks, and upload your company materials for LLTC.
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Information on your booth assignment, number of complimentary registrations, and assigned tasks for your exhibit space can be found here.
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When you log into your account you’ll be able to:
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Register and manage members of your onsite team
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Upload various materials needed for the event (logo, description, certificate of insurance)
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Manage planner-assigned tasks prior to the event
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Assign and purchase additional your LeadCapture licenses
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Customize Lead Qualification Questions
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Export lead information from your event
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If another person should be managing your account, you can add that person as a new user after you log in. This invitation is unique to your email address and won’t work for anyone else.
Exhibitor FAQ
Explore frequently asked questions about your exhibit space, exhibitor services, material handling, freight shipments, registration, and more.
Exhibitor Registration
Each exhibitor receives an allotted number of complimentary registrations with their exhibit space booking. Please see your confirmation email to see how many are included with your booth space. For questions regarding your attendee registrations please contact Sandy Wachter at sandy@aaspa.org
Exhibitor Logo
As an exhibitor you are entitled to provide us with a high-resolution logo (jpeg, png, tif or eps file at least 300 dpi is preferred) along with a company description to be included in Exhibitor Manual and for show promotion. If you have not already done so, please email your high resolution logo to karin@aaspa.org
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*Your company description was already provided to AASPA when you purchased your booth/table.
Attendee Lead Retreival
Lead Retrieval for AASPA is available through Expologic, allowing exhibitors to scan event name badges, qualify leads, and take notes for follow-up. Exhibitors can purchase lead retrival from Expologic by clicking the button to the right.
Hotel Accomodations
Exhibitor staff can book discounted rooms at the host hotel. The discounted rate is available until July 7, 2025 or until the room block is full, whichever occurs sooner. Availability is not guaranteed.
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Accomodations can also be booked at nearby hotels. Use the to the right to book your hotel accomodations.
Exhibitor Services Manual/Show Decorator
The official show decorator for AASPA is Alliance. Alliance will email you access to the Online Exhibitor Services Manual. Through this manual, you can order materials, electricity, rigging, and more from our Exhibitor Services Management company.
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For questions regarding Alliance and their services please contact _________.
Attendee Demographics
Discover key insights about the audience you'll engage with at AASPA's 87th Annual Conference. Prepare to connect with industry leaders, innovators and professionals passionate about the latest PK-12 School Human Resources.
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Pull info from Sponsorship Brocheure.
Promotional Toolkit
The promotional toolkit below includes everything you need to showcase your presence at the event, such as copy, logos, banner ads, hashtags and more. Start using the Annual Conference logo on your website, print materials, email signatures, newsletters and more to spread the word!
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Have Karin come up with some ideas. Example https://www.lltechconference.com/page/promotional-toolkit/
Exhibitor Terms & Conditions
The Exhibitor Terms & Conditions for AASPA's Annual Conference outline the rules, responsibilities and expectations for all participating vendors. These include guidelines on booth setup, payment deadlines, cancellation policies, and conduct during the event to ensure a professional and organized experience for all attendees.